Your entrepreneurial journey begins after you obtain all permits and licenses to sell a product or service to consumers. However, keeping the business up and running is a different story. While most entrepreneurs hire departmental heads to divide work and run operations smoothly, admin-related tasks always fall into the business owner’s hat. From finances to marketing to human resources, business owners must manage everything single-handedly. 

Even though no one enjoys paperwork or mundane tasks, they eat up a substantial part of the working week. As a business owner, you will find yourself collecting invoices and handing them to the bookkeeper. Likewise, you might lose sight of crucial meetings because of all the admin-related work. So, how do business owners reduce administrative burdens and utilize their time on meaningful tasks? The only answer is to divide work effectively and automate repetitive tasks. 

Let us show you the ropes if you struggle with this. Here we have highlighted seven admin tips for small businesses. 

  1. Automate Payment Collection

Every entrepreneur knows chasing payments from debtors is a daunting task. You must send reminders, make phone calls, and follow up rigorously. It is incredibly time-consuming and also exhausts business resources. So, how about you automate payment collection? New software solutions can automate invoices, follow up with debtors, and improve cash flow. You only have to look for a reliable scanning company like Minnesota Document Scanning to scan all invoices. After that, you can store them in the software and enjoy an automated collection process. 

  1. Stay on Top of Data Entry 

It is inevitable, no matter how boring you find entering information in spreadsheets or accounting software. Most entrepreneurs use the last weekend of the month to do this themselves or pass it on to someone at the last minute. Unfortunately, working like this can lead to hefty business costs. After all, it increases the likelihood of mistakes. Therefore, you can make a habit of doing this task regularly. A small business only takes 15-20 minutes since they don’t have many transactions. It will keep cash flows in order, helping you manage finances accordingly. 

  1. Maintain a Calendar

With many tasks on hand, it is common to lose track of some, but unfortunately, that is costly for the business. In such instances, office calendars can come in handy. It will enable you to schedule meetings, delegate tasks, and set deadlines. In addition, you can share the calendar with your team members so that everyone is on the same page. It will allow them to work on shared goals while providing at-a-glance communication. 

  1. Respond to Enquires 

Another challenging task for small business owners is to respond to emails and phone calls. That’s because customers want an instant response to their queries. However, stopping work to reply to emails and calls can hinder productivity. It makes you lose focus on one task and jump on to another from scratch. The only way to manage this is by setting a time to respond to inquiries. You can check your mailbox at the start of the day, in the afternoon, and before leaving the office. It will allow you to give proper attention to queries and respond appropriately.  

  1. Prioritize Customer Support 

In today’s digital landscape, brands compete on customer service instead of the product or service. It means a significant part of admin-related work is providing the best customer experience. For this, make sure it is easy for customers to get in touch with sales representatives. It could be through social media forums, emails, or phones. The goal is to make your business accessible and manage expectations accordingly. In case of customer complaints, listen actively to understand their pain points and offer a resolution. 

  1. Protect Intellectual Property

Business owners often forget about intellectual property rights in the routine hustle. It consists of all intangible assets, such as trademarks, patents, and logos, that differentiate your business from competitors. If a competitor copies any of your intellectual property, they can steal your entire customer base while damaging your reputation. Hence, register a trademark or a patent. It will ensure that no one can copy or steal your design, protecting your brand image. 

  1. Backup Data Regularly 

Every business relies on data in today’s digital sphere. All modern offices powered by emails and their attachments have a handful of data stored on networks. Besides this, they also have confidential financial information. Any minor or significant data loss can cost a business hundreds of dollars. Therefore, you must ensure that data is regularly backed up in an external server or network. If your office network gets compromised, at least you will have all data saved on another forum. It will also ensure you never suffer from extended downtime, keeping your business operational. 

Final Thoughts 

Running a business is no cakewalk. Entrepreneurs have to wear multiple hats at a time and look after every admin-related task. Instead of letting these tasks come in the way of productivity, look for ways to make them counterproductive. You can move to automation, hire experts, or find practical solutions. Similarly, you can organize tasks by scheduling a time for every task to manage things accordingly. Above all, focus on setting goals to evolve as the business grows.

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